4Core Energy & Maintenance Ltd.¶
Occupational Health and Safety Program¶
Document Control
| Field | Value |
|---|---|
| Version | 0.9-DRAFT |
| Effective Date | December 2025 |
| Next Review | December 2026 |
| Approved By | [All 4 Owners] |
| Safety Officer | Rodney Peters |
Company Information: - Business Name: 4Core Energy & Maintenance Ltd. - Address: [To Be Added] - Industry: Energy and mechanical system maintenance, retrofits and troubleshooting - WorkSafe BC Account: [Account Number]
1.0 Organizational Commitment¶
1.1 Purpose¶
This Occupational Health and Safety (OHS) Program establishes the framework for maintaining a safe and healthy work environment for all personnel working with or on behalf of 4Core Energy & Maintenance Ltd.
Primary Objectives: - Prevent workplace injuries, illnesses, and incidents through proactive hazard identification and control - Ensure full compliance with WorkSafe BC regulations and applicable OHS legislation - Establish clear roles, responsibilities, and accountability at all organizational levels - Create culture where safety is integrated into every aspect of operations - Provide comprehensive training and resources to enable workers to perform duties safely - Promote continuous improvement through incident investigation, hazard reporting, and program review
Program Scope: This program applies to: - All workers (employees, contractors, subcontractors) - All work locations (client sites, shop, field) - All work activities (confined space entry, hot work, heights, thermal oil systems, equipment operation) - All phases of work (planning, execution, closeout)
1.2 Health and Safety Policy¶
Policy Statement:
4Core Energy & Maintenance Ltd. is committed to providing a safe and healthy workplace for all employees, contractors, and visitors. We recognize that health and safety of our personnel is paramount and that injury prevention is both a moral obligation and a business imperative.
Our operations involve high-hazard work including confined space entry (80% of our work), hot work, work at heights, and maintenance of thermal energy systems. Given these inherent risks, we are dedicated to implementing rigorous safety protocols, comprehensive training programs, and proactive hazard management systems.
Our Commitment: Zero Serious Injuries Ever
Not as a statistic to report, but as a reflection of our genuine commitment to ensuring every person returns home safely at the end of each workday.
Management Commitment:
Management commits to: - Providing leadership, resources, and support necessary to maintain effective health and safety program - Ensuring all workers receive comprehensive orientation and task-specific training before performing hazardous work - Maintaining open communication channels where safety concerns can be raised without fear of reprisal - Conducting regular safety meetings, inspections, and program reviews to ensure continuous improvement - Investigating all incidents thoroughly and implementing corrective actions to prevent recurrence - Leading by example and holding ourselves accountable to the same safety standards we expect from our team
Worker Rights and Responsibilities:
All workers have the right to refuse unsafe work and the responsibility to participate actively in maintaining a safe workplace. Workers are expected to report hazards, follow safe work procedures, use required personal protective equipment, and contribute to continuous improvement of our safety program.
1.3 Roles and Responsibilities¶
1.3.1 Responsibility Matrix¶
| Role | Key Responsibilities |
|---|---|
| Management | Establish/maintain OHS Program in compliance with WorkSafe BC; allocate adequate financial/human resources to support health and safety; ensure supervisors/workers receive appropriate training/certification; appoint qualified personnel to safety-critical roles (Safety Officer, CS Entry Supervisors); conduct annual reviews and implement improvements; ensure compliance with regulatory reporting requirements; maintain records (training, inspections, incidents, audits); establish culture of accountability where safety performance measured/recognized; ensure no retaliation for raising safety concerns/refusing unsafe work |
| Supervisors | Ensure workers aware of all known hazards/control measures; conduct pre-job planning/hazard assessments before work; verify workers have required training/valid certifications; ensure appropriate PPE available/maintained/used correctly; enforce compliance with safe work procedures, OHS regulations, company policies; conduct regular workplace inspections/address hazards promptly; lead weekly safety meetings and daily toolbox talks; investigate incidents/near misses, document findings, implement corrective actions; support workers refusing unsafe work/ensure issues resolved before work resumes; maintain communication with management regarding safety performance/concerns/resource needs |
| Workers | Work safely and follow all safe work procedures/OHS regulations; use required PPE correctly/ensure good condition; report all hazards, unsafe conditions, incidents, near misses to supervisor immediately; refuse work believed unsafe and communicate concerns to supervisor; participate actively in safety meetings, training, hazard identification; ensure physically/mentally fit for duty (not impaired by fatigue, substances, health conditions); operate equipment only when properly trained/authorized; maintain good housekeeping to prevent trip hazards/maintain clear egress routes; support coworkers in maintaining positive safety culture through leadership by example |
| Safety Officer | Develop/maintain OHS Program and safety procedures; coordinate training programs/track certifications; conduct workplace inspections/audits; investigate incidents/analyze trends; maintain safety records/documentation; provide technical safety support to supervisors/workers; coordinate with WorkSafe BC/regulatory agencies; prepare safety reports for management; facilitate safety meetings/program reviews; monitor regulatory changes/update program accordingly |
| Client/Owner of Premises | Provide site-specific hazard information (hazardous materials, confined spaces, energized systems); ensure site access/egress routes safe and clearly marked; coordinate with 4Core regarding emergency response procedures, first aid facilities, emergency contacts; provide accurate equipment documentation (drawings, manuals, hazard assessments); ensure site conditions comply with regulations/do not create undue hazards for contractors |
1.3.2 Prime Contractor Designation¶
When 4Core is Prime Contractor:
Responsible for: - Establishing/maintaining coordination procedures for all contractors on site - Ensuring all contractors informed of site-specific hazards/OHS requirements - Coordinating emergency response procedures/ensuring adequate first aid coverage - Conducting site safety meetings with all contractors/maintaining meeting records - Investigating incidents involving any contractor on site/implementing corrective measures - Posting required WorkSafe BC documentation including Prime Contractor declaration
When 4Core is NOT Prime Contractor:
4Core will: - Coordinate with designated Prime Contractor - Comply with client site-specific safety requirements - Participate in joint health and safety activities - Maintain our own internal OHS standards (highest standard wins - follow ours if more stringent unless prohibited by contract)
1.4 Applicable Regulations¶
This OHS Program ensures compliance with:
Primary Legislation: - Workers Compensation Act (British Columbia) - Occupational Health and Safety Regulation (WorkSafe BC - all applicable parts)
Supporting Regulations: - Technical Safety BC regulations (pressure equipment, boilers, thermal fluid heaters) - BC Fire Code (hot work, fire prevention) - BC Building Code (construction activities, structural requirements) - Transportation of Dangerous Goods Act (when transporting hazardous materials) - Environmental Management Act (spill reporting, waste management)
Industry Standards: - CSA Z1006 (Management of Work in Confined Spaces) - CSA Z259 Series (Fall Protection) - CSA Z94.4 (Selection, Use, and Care of Respirators) - CSA B335 (Safety Standard for Lift Trucks) - CSA Z150 (Safety Code on Mobile Cranes)
Compliance Approach: Where client-specific requirements exceed regulatory minimums, 4Core complies with the more stringent standard. Current copies of applicable regulations maintained at head office and accessible to all personnel.
WorkSafe BC OHS Regulation Parts Applicable to 4Core: - Part 2 (Occupational Health and Safety Provisions) - Part 3 (Rights and Responsibilities) - Part 8 (Personal Protective Clothing and Equipment) - Part 9 (Confined Spaces) - Part 10 (De-Energization and Lockout) - Part 11 (Fall Protection) - Part 12 (Tools, Machinery and Equipment) - Part 13 (Ladders, Scaffolds and Temporary Work Platforms) - Part 14 (Cranes and Hoists) - Part 15 (Rigging) - Part 19 (Electrical Safety) - Part 20 (Construction, Excavation and Demolition) - Part 22 (Welding, Cutting and Allied Processes) - Part 32 (Mobile Equipment)
1.5 OHS Program Structure¶
This OHS Program consists of 10 chapters:
| Chapter | Title | Purpose |
|---|---|---|
| 1 | Organizational Commitment | Policy, responsibilities, regulatory framework |
| 2 | General Safety Rules | Core safety requirements, worker rights, conduct |
| 3 | Programs and Exposure Control Plans | 22 specific safety programs (confined space, hot work, fall protection, etc.) |
| 4 | Safe Work Practices | Emergency response, client protocols, communication |
| 5 | Hazard ID, Assessment & Control | Risk assessment, JHA process, hierarchy of controls |
| 6 | Training, Education & Certification | Training requirements, certifications, competency |
| 7 | Safety Meetings | Toolbox talks, monthly meetings, annual review |
| 8 | Inspections | Workplace and equipment inspection requirements |
| 9 | Investigation & Reporting | Incident reporting, investigation, WorkSafe BC notifications |
| 10 | Program Administration | Document control, records, metrics, audits |
1.6 Program Review and Continuous Improvement¶
1.6.1 Review Schedule¶
| Review Type | Frequency | Led By | Purpose |
|---|---|---|---|
| Annual Comprehensive Review | Annually (December) | Management, Safety Officer, Worker Representatives | Complete program review, regulatory compliance check, effectiveness assessment, identify improvements |
| Quarterly Program Audit | Quarterly | Safety Officer | Assess effectiveness, identify gaps, track metrics, ensure ongoing compliance |
| Incident-Triggered Review | Following serious incidents | Management, Safety Officer | Determine if program modifications required to prevent recurrence |
| Regulatory Change Review | As needed | Safety Officer | Update program to reflect new/changed regulations |
| Operational Change Review | When new services/equipment introduced | Safety Officer, Supervisors | Assess new risks, update program to address changes |
1.6.2 Worker Participation¶
All workers are encouraged to provide feedback on program effectiveness at any time. Suggested improvements can be submitted to: - Supervisor (verbal or written) - Safety Officer (direct contact) - Safety meetings (monthly forum) - Anonymous reporting (if preferred)
1.6.3 Documentation of Changes¶
Program revisions will be: - Documented in version control log (see Chapter 10) - Communicated to all affected personnel via safety meetings - Incorporated into orientation training for new workers - Reviewed/approved by management before implementation - Made available to WorkSafe BC upon request
1.7 Definitions and Abbreviations¶
Key Terms:
- Competent Person: A person who is qualified because of knowledge, training, and experience to perform assigned work safely and to organize work in a safe manner
- Confined Space: A partially or fully enclosed space that is not designed or intended for continuous human occupancy and has restricted means of entry or exit
- Hot Work: Any work involving burning, welding, using fire- or spark-producing tools, or other work that produces a source of ignition
- OHS: Occupational Health and Safety
- PPE: Personal Protective Equipment
- JHA: Job Hazard Analysis
- SDS: Safety Data Sheet (formerly MSDS)
- WHMIS: Workplace Hazardous Materials Information System
Abbreviations:
- CS: Confined Space
- CSA: Canadian Standards Association
- LOTO: Lockout/Tagout
- OEL: Occupational Exposure Limit
- PPE: Personal Protective Equipment
- SOP: Standard Operating Procedure
- WBGT: Wet Bulb Globe Temperature (heat stress measurement)
- WorkSafe BC: Workers' Compensation Board of British Columbia
1.8 Program Availability¶
This OHS Program is available: - Electronic copy: Maintained on company server/repository accessible to all workers - Printed copy: Available at head office and in supervisor vehicles - On request: Provided to workers, clients, WorkSafe BC inspectors, auditors - During orientation: Reviewed with all new workers
Workers are encouraged to familiarize themselves with the entire program and to reference specific chapters relevant to their work activities.
END OF CHAPTER 1